No interval or refreshments for audience

No refreshments provided for musicians

Venue suitability

Vicar and his team to be shown our own risk assessment

Socially distanced seating

Church ventilated – doors +/- windows open

Clean all areas before event; the piano tuner will clean the keys after tuning

Hand sanitisers available at entrance and in WC area

What changes could be made in each scenario to reduce the spread of Covid-19

What needs to be done and by whom?

Event management

Check stewards are available and are aware of their roles

Ensure that stewards are identifiable in case of questions

Define roles of stewards in advance and organise briefing session

WMF stewards to wear

badges

Entry to church

Ensure that there is no entry to Church by public other than supervised by stewards, including during period between entry of musicians & stewards and that of audience

The rear of the Church has been divided by a central barrier to ensure one-way system

WMF to advise in emails and when tickets are booked that this will happen

Have “No Entry” or similar sign on entrance doors other than the main one

Within Church

Check all information signs and seat numbering present in Church

Check hand sanitisers

Check gloves/cleaning materials available

Check toilets

WMF team to carry out these checks prior to concert

Pre-concert queue

Volunteers outside to manage queue

WMF team at door and entry to Church premises from pavement to explain and supervise the process, including advice to queue on opposite pavement if necessary

Travelling with musicians by private car

We believe that all musicians will be arriving in their own cars so this is unlikely to happen

In the event that it does happen all occupants of the car will comply with any government advice in place at the time

Pre-concert interaction with musicians

WMF team to advise musicians of Covid measures before concert date

Items for musicians

Musicians to handle their own instruments & music stands

WMF stewards to have gloves and cleaning materials available

What changes could be made in each scenario to reduce the spread of Covid-19

What needs to be done and by whom?

Risk of virus aerosols in air

Everyone must wear face covering when indoors (except for the musicians who are not required to wear a mask when performing but must do so the rest of the time)

Attendees reminded at door that they should not enter if they have symptoms or have been in contact with someone with symptoms in last 7 days

Signs at entrance & WC area to remind everyone of requirement for social distancing

Signs to remind audience not to mingle in groups

Contact details for test and trace checked. QR code available for NHS Test & Trace app users

WMF team to:

Inform Audience of requirement for wearing of masks in emails, on website and when tickets booked.  Spare masks will be available

WMF team have seen that HT team have appropriate signs in place

WMF team to check that those provided by HT team are in place

WMF to have record of registered contact details available for checking.

Produce QR code image if not already provided by HT team

Risk of virus on surfaces

Hand sanitiser provided at Church entrance and WC area

We will not be providing paper copies of  the programme and Chris Symons’ notes on the works. They will be posted on the website and people will be advised to print off a copy themselves if they wish

Volunteers to wear gloves when cleaning

Signs to advise cleaning of surfaces in WC area

HT team have sanitiser at Church entrance and in WC area. WMF team to ensure that they have reserve hand sanitiser if required

WMF team to put the programme and Chris Symons’ notes on the works on website with notice there and in emails that no hard copies will be provided at the Church

WMF team to have gloves for use when required

HT team have appropriate signs in WC area. WMF team to check that these are in place and, if not, provide their own

People not adhering to rules

Clear advice on safety requirements and obligations of audience provided on emails, website and when tickets are booked

Stewards to reinforce measures and procedures on entry and as required

People not adhering to rules asked to leave

WMF team to undertake

WMF stewards on hand and aware of measures

Stewards to do this (We need someone to be “senior enforcer”)

Entering venue

Clear queueing system so people know where to stand

Clear signs indicating seat rows and numbers. Remove all chairs except those which are to be used

Planned spacing of seats will allow  access for latecomers without disturbing those already seated

Little Box Office system will provide numbered seats. Maximum audience of 70 will reduce the risk of large numbers gathering outside the Church at the same time

WMF stewards at entrance to Church to supervise appropriate queuing

WMF stewards in Church to help guide audience to their seats

Aerosols in air

Defined route to and from seats that allows for 2m social distancing

Ask audience to move through area without stopping

Central aisle 2m wide

Droplets on surface

Leave internal doors open wherever possible to reduce number of touch points

Wipe down any unavoidable touch points regularly

WMF team to wipe down touch points before concerts and as required subsequently

Aerosols in air

WMF concert announcer to address audience at start of concert:

1. Emergency exits: at rear of Church through main Church doors and WC area and at front of Church through musicians’ area and vestry

2. To inform them that if they need to use the WC they should follow a one-way system, exiting the WC area to the Church grounds then re-entering through the main doors

3. To advise people to turn off mobile phones

Droplets on chairs

The chairs are without arms and have fabric seats

Aerosols in air

No interval to reduce need for toilets

Queueing system in place to control access

Signs in WC area and cubicles with advice on hand washing, use of paper towels, avoidance of hand dryers and cleaning surfaces

WMF steward to manage distanced access

Steward to explain need to exit to Church grounds and re-enter via main doors

Droplets on contact points

Doors left open where appropriate to reduce contact points

Soap and disposable towels and hand sanitiser available

Signs reminding people to wash hands

WMF team to:

Check HT signs are in place

Check adequate hand sanitiser, soap and disposable towels are available

Clean toilets and sanitise surfaces prior to concert and sanitise touch points / surfaces as required

Aerosols in air

Exit through main Church doors. Ask people to leave in a socially distanced fashion and to go straight to exit without socialising

WMF concert announcer to give exit instructions: to leave the Church in orderly manner with people in rear seats leaving first and not to congregate within or outside the Church and to avoid impeding the progress of others

Droplets on surface contact points

Fix doors open where possible to reduce contact points

Contact points at exits wiped down periodically as required

WMF stewards to manage this

What changes could be made in each scenario to reduce the spread of Covid-19

What needs to be done and by whom?

Contact tracing

Keep contact details for 21 days after concert then destroy in line with GDPR

WMF team member to manage this